Strategic Administrative co-ordinator


Overall Purpose of Job
We're looking for a strategic administrative coordinator to support the operations team. This role is a maternity cover for 12months.  

Key Responsibilities
  • General Admin Support to the Operations Management Team
    • Team Expenses 
    • Logistic enquiries
    • Login incoming stock for projects 
    • Helping with the shipment of stock and projects global
    • Infiny Admin support
    • Internal process updates 
    • Update “eStream Entity Management Portal” with New suppliers & customer details  
    • Log and co-ordinate ethical disposal of the companies’ network assets. Obtain a certificate of disposal from Vendor and file with Finance department
    • Supporting internal departments with general enquiries 
    • Support logistics team with the login of incoming Shipments into eStream 
  • Audit 3rd party FLM monthly reports. Cross check with Task log before invoice approval
  • Invoices - Crosscheck and confirm receipt of Stock goods before finance approval.
  • Admin support - of Project manager
  • Collection of Team Timesheets
  • Team Holiday management & Publication
  • Sick Leave Management 
  • Team overseas travel co-ordination
  • Login and management of FLM tickets & invoices
  • FLM invoice approval
  • POP site security access management
  • Global support for Colo Access Portal
  • Support with PO & PR creation & Login

Job Requirements
  • Previous experienced in administration works an added advantage